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T22-23 STEERING COMMITTEE AGENDA

Steering Committee members: chesskix, DaveTheRook (chair), JDFitzpat, Kingofknights, rgadoury, SandiaCaveMan, scandium, SeniorCitizen, twinders.

Item 1. ICC  Tournament parameters �
Time Control: 45 45
Sections: 3 (U2000, U1600, U1300)
Rounds: 6 - followed by Playoffs
Team entries accepted May 19 to June 2, 2004
Team Entry Deadline: June 2
Ratings "fixed" May 19 to June 2
Round 1 Posted: 2 am GMT June 9, 2004
APPROVED 9-0

Item 1.a.  FICS  Tournament parameters �
Time Control: 45 45
Sections: 3 (U2000, U1600, U1400)
Rounds: 6 - followed by Playoffs
Team entries accepted May 19 to June 2, 2004
Team Entry Deadline: June 2
Ratings "fixed" May 19 to June 2
Round 1 Posted: 2 am GMT June 9, 2004
APPROVED 9-0

Item 2. Statute Change. Section 8. B.

Team captains will now post their board assignments directly to the teamchess.org/Captains page no later than 2:00 a.m. Wednesday, GMT . The conference directors will activate Game Forum and post the pairings as soon thereafter as they can. If the Game Forum can be programmed to start on a timer in conformance with this statute, the program will use default board assignments for any teams that have not posted their boards.� APPROVED 9-0

Item 3. Shall a team be permitted to set board assignments other than in order of the fixed ratings? (requested by rmc 3/26/04). NOT APPROVED 9-0

Item 4. Proposal to change method of assigning fixed ratings.

Add to Section 4. E. which now reads: �The players� ratings shall be fixed by the Tournament Director at the time the team entry is processed, but no earlier than the official start of the entry period. Once a player�s rating is �fixed� it shall remain the same for the duration of the tournament.�

Add to it, �All fixed ratings will be reviewed by the Tournament Director and adjusted upward if appropriate, using the following criteria:

1. Fixed rating shall be no lower than 200 points below a player�s previous best.
2. Players must have an established rating on the handle they are using.  Players may not change and play on new handles (an ICC feature) in mid-tourney without first establishing a rating on the new handle. If a handle is changed in mid-tournament, the player�s fixed rating from the former handle will remain unchanged.
3. If a player has an established blitz rating considerably higher than the standard rating, the player�s fixed rating can be no lower than 200 points below the blitz rating.
4. At the end of the adjournment period for the last round of regulation play the ratings of all players in that tournament will be retrieved. Incoming ratings for the next tourney can be no lower than the retrieved ratings. Approved (8-0). Upon reconsideration, the SC voted 6-3 to remove subparagraphs 1 and 3 from application in T23.
    

Item 5.  Section 15.A.i.a. 2^nd sentence now reads: �After a 15-minute grace period the offended player may send a request for a forfeit to their team captain, who shall forward this request to the Tournament Director (or his agent).�

Revise to read, �After a 15 (30?)-minute grace period the offending player will automatically be charged with a loss. Rescheduling of the game is not an option available to either player.

The vote for automatic forfeit was APPROVED 7-2. The vote for a 30-minute grace period was approved 4-3 with two abstentions.

Item 6. Everywhere that Tournament Director (or their agent) is mentioned, shorten to �Tournament Director.�  APPROVED 9-0

Item 7. Add to Section 2, a paragraph C. Unless otherwise stated, deadlines will be 2 am GMT on the day specified.  APPROVED 9-0

Item 8. A reconsideration of the reliability ratings.

After discussion of Reliability Ratings and how two Yellow Cards (earning a Red Card), in either a single tourney or in consecutive tourneys should be handled, the Steering Committee voted to affirm the time period (from time of issuance through the next complete tournament) of Section 8.C, by a vote of  8-1 and voted to do away with Reliability Ratings by a vote of 6-2 with one absention Elimination of reliability ratings removes Sections 1.A.xii, 17.C.i, 17.F and 17.G from the statutes.
Add to Section 17.B. "Two Yellow Cards in the same or in successive tourneys earns a Red Card. A single Yellow Card is "forgiven" when the player completes the next tourney without incident or does not compete in the tourney.

Item 9. Section 4.C. iv, Remove the last sentence: �If there is expected to be a transition in time with regard to Daylight Saving Time, the date of this change should also be included.� APPROVED 9-0

Item 10.  Add to Section 6.A., iii: In a 7-team division there will be a playoff game between the first and second place teams to determine the Section champion. It is a winner take all match, using Championship tiebreak rules. APPROVED 9-0

Item 11. Add Section 7. F. (This schedule is based on a swiss schedule provided by thewiz. I modified it by reversing the teams so that the higher seeds--1, 3, 5, 7--would have 4 away games and 3 home games, as a slight handicap, in the spirit of closer competition --rgadoury) APPROVED 9-0

The playing schedule for a 7-team section shall be (#8 being a bye team):
Seed 7 vs Seed 2, Seed 3 vs Seed 6, Seed 5 vs Seed 4, Seed 8 vs Seed 1
Seed 1 vs Seed 7, Seed 2 vs Seed 5, Seed 4 vs Seed 3, Seed 6 vs Seed 8
Seed 6 vs Seed 1, Seed 3 vs Seed 2, Seed 5 vs Seed 7, Seed 8 vs Seed 4
Seed 1 vs Seed 5, Seed 7 vs Seed 3, Seed 4 vs Seed 6, Seed 2 vs Seed 8
Seed 4 vs Seed 1, Seed 6 vs Seed 2, Seed 3 vs Seed 5, Seed 8 vs Seed 7
Seed 1 vs Seed 3, Seed 2 vs Seed 4, Seed 7 vs Seed 6, Seed 5 vs Seed 8
Seed 2 vs Seed 1, Seed 4 vs Seed 7, Seed 6 vs Seed 5, Seed 8 vs Seed 3

Item 12. Section 9 A. revise to read, (basically removing email addresses from the pairing).

The Tournament Director shall collect the Board Assignments from the Team Captains (now posted by the captains to the Captains page of the website). With these and the scheduling from Section 7, they shall prepare the Pairings and publicly display them at the league website. The deadline for this public display shall be specified in the Tournament Parameters. Information to be included in this public display shall be the ICS handle of the players, their fixed ratings, their time zone and their color allocation as specified in subsection (C) of this section. APPROVED 9-0

Item 13. Revise Section 10 in its entirety, to read  APPROVED 8-0-1 with one abstention

Section 10 - Scheduling Procedures

1. Overview.  Each round begins as soon as pairings are posted. Players should make prompt contact to schedule their games, and all games should be completed and reported one week later (by 2 a.m. Wednesday, GMT).  If this is not possible, then the game may be either called, or adjourned as per Section 14.
    
2. Pairings are Posted.  Within an hour of the Board Lineup Deadline, pairings are posted, Game Forum is activated, and e-mails are sent to players, with notice of pairings.

 
1. A URL link is provided that takes each player to the forum, where the player will offer times to play.
2. The URL contains the player's password. Therefore, the player must not forward that e-mail to anyone.
3. Each Game Forum post is automatically mailed to the both players, team captains, assistant captains, the dTD and adTD. Each of these persons may make comments in the Game Forum to help the scheduling process.
    
3. Contact Procedures - Each player shall make contact with his/her opponent via Game Forum posts as soon as possible in order to negotiate a time to play.
   
1. The player who initiates this dialog shall specify three or more distinct times to play. A range of times counts as one offer. If a player offered 8-10 p.m. Monday, the other player could accept any time within that range, and be binding on both players. The accepted time, however, must be exact, such as 8:30 p.m.  While not required, it is helpful if the first player acknowledges the agreed time, e.g. "Great. See you Monday at 8:30 p.m. server time."
2. The recipient of this initial contact shall either select one of these possible playing times or specify at least three other distinct playing times.
3. After each player transmits these initial contacts, the timeliness and workability of each successive message shall be evaluated by the dTD if a dispute arises.
4. The back and forth offers should be done within 24 hours of each other, preferably even more quickly.
5. Once both players have begun contacts, the Saturday and Sunday deadlines (described next, in 10.D) are no longer applicable. In this case, negotiations can extend to as late as the Game Completion Deadline.
6. A reasonable amount of time must be allowed between the acceptance of an offer and the accepted time, in order for the second person to react.  24 hours is considered reasonable.
   
   
4. Deadlines for scheduling.   The following two deadlines, First Contact Deadline and Contact-or-Forfeit Deadline, carry consequences for players who fail to meet them. However, players are strongly encouraged to act well in advance of the impending consequences.
   
1. Contact Deadline  = 2 a.m. Saturday GMT Unless a response has been received and negotiations have begun, by this deadline a player should have posted two offers to play. The offers may be identical.
   
1. A First Post within 48 hours of the Board Lineup and Pairing Posting Deadline.
   
   
2. A Repost in the next 24 hours, on the assumption the first post was not received or was overlooked.
   
   
3. Once these two posts are made,a player is not obligated to make any other offers until the opponent replies.
   
   
4. A player who has not made contact prior to the Contact Deadline has just another 24 hours to reply, and must accept one of his opponent's offered times rather than suggest any times of his own.
    
2. Contact-or-Forfeit Deadline = 2 am GMT Sunday If a player has neither posted offers of play times, nor accepted an offered play time by this deadline, he forfeits the game. The captain of the offended player will post a request for the dTD to declare the forfeit.
    
5. Game Completion Deadline = 2 a.m. GMT Wednesday of the week following the start of the round.  By this deadline, the game should either have been played, or a specific time to play an "Adjourned Game" (see Section 14) must have been set, as evidenced in the Game Forum.  At this deadline, if the Game Forum indicates neither a played game nor an arrangement for an adjourned game, the dTD will make a ruling on the outcome of the game (forfeit, double forfeit, set game, set game draw).